Accounting Specialist

Purpose of the Job 

The Accounting Specialist is responsible for providing accurate financial statements and administrative services by processing and monitoring payments and expenditures. This role is instrumental in maintaining accurate financial records, processing accounting transactions, and preparing financial records. The ideal candidate will have a strong background in accounting, be detail-oriented, and possess exceptional analytical skills. 

Key Responsibilities 

• Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up-to-date and accurate manner.
• Review all invoices for appropriate documents and obtain appropriate approvals prior to issuing payment.
• Prioritize invoices according to payment terms; pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.
• Resolve problems and respond to non-routine inquiries relating to accounts payable records, office policies, and accounting procedures.
• Maintain complex records and filing system of accounts payable vendor files and other financial records including purchase orders and invoices.
• Compile historical data and maintain a proper audit trail for company records.
• Collaborate with the audit team during review and audit processes.
• Ensure credit is received for outstanding memos; issue stop-payments or purchase order amendments as necessary.
• Generate invoices to clients, maintain accounts receivable aging for customers, receive incoming customer payments, enter cash receipts, and complete bank deposits.
• Reconcile processed work by verifying entries and comparing system reports to balances, including journal entries and bank reconciliations.
• Assist with month-end activities and year-end closings; prepare various financial reports as necessary.
• Respond to all vendor inquiries; reconcile vendor statements, research and correct discrepancies.
• Maintain files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices.
• Verify all transactions comply with financial pre-set policies and procedures for paying monies. 

Knowledge, Skills + Experience 

• Bachelor’s degree in Accounting, Finance, or related field.
• 1+ years of experience as an accountant or in a similar role.
• Knowledge of accounting principles and accounting software.
• Strong analytical skills and the ability to work accurately and with attention to detail.
• Highly proficient written and verbal communication skills.
• Strong background in Microsoft Office – intermediate to advanced Excel proficiency.
• Experience excelling in fast paced, high energy environments.