Assistant Office Manager - Reading

Reading, UK Req #180

24 August 2024

Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023.

At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.

Your Future Starts Here

Why Bytes?

Operating from modern, hybrid working environments with offices in Leatherhead, Reading, London and Manchester
25 days holiday per annum plus bank holidays and Christmas period
Excellent learning and development opportunities
Open plan office with collaborative working spaces, on-site gym, outdoor tiki bar, coffee bar, and lunch area
Company wellbeing and social events
Sports and social clubs
Incentive trips
Employee Assistance Programme
Discounted private healthcare
EV scheme and Ride to Work scheme
Winners of an array of industry awards
Great Place to Work Certified
Sunday Times Top 100 Best Places to Work
Supporters of 85+ charities with strong commitment to diversity and sustainability

POSITION DETAILS:
Position Title:	Assistant Office Manager – Reading
Reports to (POSITION):	Facilities Manager
Team:	HR & Payroll

PURPOSE OF JOB:

(OVERALL DESCRIPTION OF THE POST WITHIN THE TEAM AND ORGANISATION)

We are looking for an assistant office manager to join our facilities department working primarily out of our Reading office, this role will look after all office related responsibilities including a number of administrative , diary management activities.

KEY RESPONSIBILITIES:

Manage office operations alongside the facilities manager and landlord
Assist Facilities Manager and Facilities Team with ad hoc Tasks
Admin duties for CCO - diary management, travel bookings etc
Occasional travel to Leatherhead required to assist with Reception cover
Greet all incoming visitors and contractors into the Reading office
Liaise with third party contractors to include cleaners, security etc
Stock check and order office supplies and equipment
Receive, sort, and distribute incoming mail.
Meet and greet all visitors, ensure they are checked, provide relevant guidance
Manage meeting rooms
Management of Vendor bookings
Assistance with on-site events
Set-up & set-down meeting rooms each morning
Assist with Sales Intake days – liaise with Divisional Director for requirements
Manage Goods-in and deliveries

Manage vending machine

Manage bookings for staff onsite massage services
Order buffet lunches when required
Order and take delivery of food supplies weekly
Keep a log of all Reception purchases
Raise Purchase Orders for any items purchased ie: Amazon, Flowers
Ensure Health & Safety compliance – PAT Testing etc

Provide assistance to Fire Wardens and First Aiders

QUALIFICATIONS, EXPERIENCE, & SKILLS: (DELETE AS REQUIRED IF ESSENTIAL OR DESIRABLE, REMOVE UNNECESSARY REQUIRENENTs)
Educational Qualifications:
GCSE A-C in English & Mathematics	Essential
Years of Experience
Experience in working in a similar front of house / office management role.	Essential

CORE Competencies & SKILLS – BASED ON POSITION AND GRADE (IF APPLICABLE)

(INCLUDE CORE COMPETENCIES & SKILLS REQUIRED FOR THIS POSITION BASED ON THE GRADE)

Strong Communication & Interpersonal skills

Good attention to detail

Comfortable with diary management

Strong organisation skills

Other details

Job Family Employee
Job Function Administration
Pay Type Salary

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Reading, UK