Logistics Coordinator

Purpose of the Job

The focus of this role is the day-to-day coordination and execution of international freight movements across multiple markets. The Logistics Coordinator works closely with the promotions team, global procurement team and local operations teams to provide the interface between the logistics providers and the company, making a positive impact on profitability for the company and our clients by ensuring our promotional goods are transported and imported in a quick and compliant manner to every market and fulfilling the legal requirements needed to able local offices to import the goods in each market.

Key Responsibilities

• Arranging international shipment of promotional merchandise from pick up to required delivery points on time and in budget
•  Ensuring all necessary documentation, including Bills of Lading, Packing Lists, Commercial Invoices, Certificates of Origin & Licenses, is supplied and accurate to ensure a smooth movement of goods.
• Tracking shipments and troubleshooting problems
•  Communicate effectively with internal and external customers globally ensuring that they are kept informed and always updated.
•  Managing relationships with transport companies and freight forwarders, negotiating the best price.
•  Maintain accurate and up-to-date knowledge of import/export requirements within the markets and provide guidance to stakeholders.
•  Ensure appropriate contracts are in place with all international logistics suppliers, to minimize supply chain risks.
•  Monitor, audit and actively manage logistics supplier relationships and performance against KPIs to ensure quality and service is delivered.
• Ensure business systems are accurate and maintained with required information.
• Manage and report compliance within legislative and/or regulatory requirements.
• Ensure all international logistics activity adheres to company policies and guidelines with regards integrity, approval process and audit trails.

Knowledge, Skills + Experience

• Bachelor's degree in Administration, logistic, industrial engineer, marketing, or related career
• Minimum 4 Years of experience
• Expert knowledge of key logistics and freight providers via land, sea, and air
• Experience of international transportation regulations, legislation, and procedures, particularly Customs Compliance & Regulations across the region
• Experience of all related international transportation documentation such as AWBs and BOLs and INCOTERMS
• Proven experience of working successfully with multiple stakeholder groups and/or locations.
• Takes responsibility for own actions and works under own initiative.
• Flexible approach to daily tasks and workload; Able to quickly understand business priorities and client needs to deliver the right outcomes
• Effective influencing and negotiation skills, through both written and verbal mediums.
• Fluency in Spanish and English (for business), ideally Portuguese
• Excellent attention to detail; administratively organized and disciplined.
• Must be prepared to travel as required across the region
• Multitask person and fast trouble resolution
• High communication ability and capable to adapt and understand different cultures and procedures
• Work under pressure.
• Capable to easily stablish business relationships and create a teamwork environment. 

Your resume will be reviewed by a member of our Recruiting team and we’ll reach out to you directly if there’s a fit. We’re using video conferencing software (Microsoft Teams) to conduct our interviews, but all interviews will be live with a member of our Recruiting or Hiring teams.

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